Tag Archives: merge

Merging 2 Facts with Different Description Fields

When you find that you have 2 Facts that need to be merged, but they both have a different Description Field you can combine them after you do a little manual copy and paste. Choose one of the Descriptions, it doesn’t matter which one, then copy/paste it into the other Fact’s Description Field and separate them with a semicolon. Now you can R-Click on one fact and do a “Merge Duplicate Facts”. Nice and tidy.

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Fixing WWII Draft Reg Source Citation Facts

I have put in a request for Web Merge to utilize full dates when available as opposted to just a year. Here is an example. You can see the Residence Fact shows a year of 1942. If you look at the Citation Text field you will see a full date of 16 Feb 1942. That is the date I want to use because it will then sort in chronological order with other Facts  much better. In my opinion, more exact is always a better thing when it comes to dates.Screen Shot 2018-04-10 at 10.44.59 AM.png

Here is how I fixed my 125 Source Citations:

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Fixing US Dept of Veterans Affairs BIRLS Facts

When I do a Web Merge of US Dept of Veterans Affairs BIRLS it usually creates 2 Facts. One is a Military Fact and it uses the Enlistment Date but “Enlistment Date” does not appear anywhere in the Fact Details. The 2nd is uses the Release Date but again, the Fact does not properly reflect where the info comes from. This Fact also merges as “Unspecified Fact”. To make my Facts as clear as possible I add “Enlistment Date 1” and “Release Date 1” to the Fact Details. I also change Unspecified Fact to Military Fact. I hope that Ancestry and FTM will improve the merge/mapping of this Fact in the future.

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Fixing SSDI Records

SSDI records have never merged properly to my way of thinking. Some records give a “Last Residence” and Web Merge puts this under the Death Fact instead of the Residence Fact. In actuality, someone may have resided in one place, but died in a completely different place. You could just leave it as a Death Fact but it may cause confusion later on.    I admit that I was guilty of this in the past but am making amends now. The reason I haven’t fixed it until now is that there are so many of them, 4,428, and it isn’t exactly a quick fix to do. Note that some older records do not have a Last Residence as part of the SSDI record but there is yet another reason to fix these records. Web Merge now provides a Civil Fact using the date-and-place-the-SSDI-was-issued which is useful info that should have been utilized a long time ago. I have figured out my “easiest fix” and am plodding through, hope it is helpful.

After going through the Web Merge you will want to check the Residence and Death Facts to see if you need to carefully merge-duplicate-facts or not. Double check the Death Fact to see if the Place you have in the Death Fact supported by at least one Source Citation. Sometimes I even need to check to see if the Place Name came from FindaGrave. If not then you may need to delete the Place entirely. It’s always best not to guess where someone died.

As a last to-do, I add the text “SSDICheced” in the Notes for the person so that I can use Filter to see which records I have fixed or not. Let me know if you would like to see a video on how to do that.


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Adding A Previous Spouse From Marriage Record

As a bonus to finding a marriage record, you sometimes also get the woman’s previous marriage surname.

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Oops I Left Her Off The Census

Today, I was re-checking some of my older census records to make sure that I have everyone linked correctly and that the record doesn’t split over two pages. I always count the number of people in a household and add that info at the top of my ‘added details’. Then I check to make sure that the number-of-linked-people matches this number. If not, I know that I didn’t merge someone for some reason or other. Once I get the number-of-linked people to match the number-of-people-in-household then I mark it as checked. Do I hear someone saying OCD much? Well, yes, probably, however, there are LOTS of times that this happens and it has helped me resolve numerous ‘relationship’ problems too. When does this happen? Census 1870 and below always have to be linked because they don’t have relationships listed at all. For Census 1880 and above that do have relationships, it happens when there is someone in the household that is a grandparent, cousin, in-law, or the relationship isn’t marked correctly on the census. These people must be merged manually and then linked with the household. It’s a fairly simple process if you go step-by-step. The video shows how I merged Bertha R Farnsworth back into her family on the 1930 Census. I’m still not sure how she got left out but that doesn’t really matter – the number-in-household now matches the number-linked. I also checked to make sure that the household didn’t split over two pages. I have another video on how to resolve that problem but will have to find the link. My database is a bit large so my apologies for the wait while loading the Source Index.

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Don’t Forget To Grab The Link

Sometimes when merging records a record will show a link at the bottom. This usually happens for records that fall outside of the Ancestry realm. The link that appears isn’t complete though, and in order to find the record outside of Ancestry, the full link will be needed. To get ‘the whole taco’ click on the link and then R-Click and Copy. Now you can paste that info into your record along with the other details and have a much more complete documentation.


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Ancestry Has Updated FindaGrave Database

I subscribe to a great blog by Randall J. Seaver called Genea-Musings. He just happens to be a cousin-by-marriage which is kinda cool too. He posts when Ancestry updates their databases so that we can check them if needed. This is a great service! Be sure to check out his blog for a list of all the updated databases. Since I work a lot with FindaGrave I watch for that database to be updated so that I can update mine too.

Here’s the skinny. New FindaGrave records do not show up on Ancestry until they update the database. That means that when I add a new memorial they aren’t automatically added to Ancestry and I won’t be able to see them on Ancestry, or use Web Merge until they update the database. That’s one of the main reasons you can search for a FindaGrave Memorial and not be able to find it.

When I add a new FindaGrave Memorial I add the following to my Findagrave Memorial # fact field in FTM after the actual FindaGrave number like this:

1234567 (manage 26 Feb 2017)

This tells me that I manage that particular memorial and the date that I added it. Be sure to use the current date of course.

Now, when Ancestry updates their FindaGrave database, I use Filter to search for the year in the Findagrave Memorial fact field and wha la! – a list of the memorials that I need to do a Web Merge for.

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Did My Cousin Really Marry a Cousin?

Today it’s time to check Cousin Marriages. Go to Publish>Person Reports>Data Error Report and change settings where Errors To Include=Spouses have the same last name. Be sure to include All Individuals. Export to CSV and open in Numbers (Excel for PC users).

Now go back to the People tab and search for at least one person of each couple that appears on the report. (Hint: Toggle between Numbers and FTM using Command-Tab.) Check to see if both people really should have the same last name. Sometimes when you merge records it is easy to overwrite a last name with the one that is being merged. This seems to be especially common with women. If you have proof that they are indeed cousins I add “(cousins)” in the Marriage Description Fact. If I don’t have proof then I add “(cousins?)” in the same Fact.

My next step will be to try and figure out what degree of cousins they are, i.e., 1st Cousins, 2nd Cousins, etc. and add that to the description as well. I also plan to revisit all the unknown cousins to see if I can prove or disprove. When I do, I’ll mark them as ‘checked’ so that I know what I have already worked on.

Happy Late Valentine’s Day! How many Cousin Marriages to you have in your database?

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