Tag Archives: sort

How To Organize Page Numbers in Source Citations

I often have multiple Source Citations for a Source that are listed with page numbers (especially true for Books). I like to have them ordered page 1, 2, 3, etc, but because Source Citations are sorted automatically by FTM after page 9 it gets a bit crazy and page 10 will appear under page 1 because the program sees and sorts the 1 first. To avoid this problem simply add a zero in front of pages 1-9 like this: 01, 02, 03 … 09, 10, 11… If you have pages in the hundreds or thousands just add 2 or 3 zeros accordingly: 001, 002, 003 … 099, 100, 101… or 0001, 0002, 0003 … 0999, 1000, 1001…

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How FTM Sorts Media

Here is a hint to help when you are working with Media. When in the Media Workspace the files are sorted by Filename, not by Caption name. This can make a big difference if you are searching for a record, especially if the Filename differs from the Caption.

(update)

Note that Census records are actually sorted by first name instead of last because the Filenames are created like this: 1880 United States Federal Census – Thomas A HARMESON.jpeg. The first letter that makes this record different from the other 1880 census records is ‘T’ for ‘Thomas’.

Hint: if you are going through the list and updating records like I have been, it can be hard to keep track of your where you are on the list if you change a Filename because FTM auto sorts the thumbnails. BUT, I have found that I can find the spot where I stopped if I change from Detail View to Collection View and click on the bottom-left thumbnail.

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